Vendor Information & Application

Thank you for your interest in becoming a vendor at The Bernice Garden's events.  We are excited about bringing our community together and vendors are a vital part of making that happen. Below is the information you need for a successful event along with the online application. Since we want to offer our attendees a variety of options, submission does not equal approval. You will be contacted if you are approved or not approved and payment is not due until you receive confirmation.    

 

Booth Details: Under the pavilion, each booth is a 10' x 7' space. In the gravel and in select areas, spaces are 10' x 10'. Vendors are responsible for providing their own tables, tablecloths, tents, and chairs. We have a limited supply of 6ft tables ($5/each) and 10ft tents ($10/each) available to rent- please contact us BEFORE the event to reserve them. Vendors may display their own signage within their booth. No decorations, signage or merchandise can extend beyond the booth space.


Booth Assignments: Booth placement is up to the discretion of the market manager. Many factors are considered when spaces are assigned such as, but not limited to: vendor type, previous placement, requirements, and special requests*


*Special requests may be made in advance, however we can not guarantee special requests for every market.

**For the Farmers' Market only: priority placement will be given to farmers and produce vendors. 


Electricity: Electricity is available throughout the garden, however please let us know if your booth requires electricity. Vendors are responsible for supplying their own extension cords. The length of the extension cord is based on how close you are to the power source. We ask that cords are ran safely and do not impede the flow of traffic or cause a tripping hazard. No generators are allowed.


Vendor Types:

   1) Farmers- Must grow 50% of produce sold

   2) Produce Broker- Purchase to sell over 50% of produce & sellers must label produce source

   3) Handcrafted Specialties (wood, metal, leather, pottery)- 50% of items must be handcrafted 

   4) Art and/or Handmade Jewelry- 50% of items must be handcrafted 

   5) Homemade Food (cottage goods)- must adhere to the AR Department of Health Guide

   6) Personal Care (soap, lotion, bath products) -50% of items must be handcrafted 

   7) Non-profit*- Must provide proof, limited availability

   8) Busker/Musician

   9) Food Truck

   10) Vintage - all items must be vintage (20 years old) or handmade/recycled/repurposed

   11) Other


*ALL vendors (except for farmers who grow their own produce) are required by the Arkansas Department of Finance and Administration to collect and remit sales tax.


Product Guidelines: A selected vendor can only sell the types of items listed on the application. Vendors may not sell any additional items outside of the listed items on the application without prior approval from The Bernice Garden. Vendors may not sell tobacco, weapons or items with any type of point (plastic or metal). Produce vendors can not sell produce with more than 10% decay, shriveling, etc. A produce vendor shall not "false pack" (place fresh produce over spoiled produce). Ejection from the event will occur if the issue can not be resolved.  


Vendor Set-up/Breakdown Hours: Set up will begin an hour before the event. Vendors may drive up to their booth, unload and immediately drive off. Vendors must remove vehicle from premises before setting up the booth.* Breakdown will occur when the attendees are gone.  No vehicles will be able to enter the premises until all of the attendees are gone.


*exemptions may apply in special circumstances, but must have prior approval from management.


Parking:  Please do not park in the Bernice Garden parking lot. This area is reserved for attendees.  There is street parking on both sides of Main Street, as well as along side streets.


Special Rules/Regulations: Vendors selling meats, plants or cottage foods (jams, jellies, baked goods, etc) are required to follow AR Department Guidelines.  Please refer to the Homemade Food Guide and the AR Department of Health Farmers Market Vendor Guide PDFs.


Behavior/Conduct: Every vendor must conduct themselves in a courteous and professional manner. Questions/concerns/complaints should be brought to the manager's attention in a calm and respectful manner, privately if possible. Yelling, cursing, harassment, and/or disrespectful language will not be tolerated.


Cancellation/Inclement Weather Policy: Cancellation of the Market or early closure due to dangerous or severe weather conditions shall be at the sole discretion of the Market Manager. If severe heat advisories, thunderstorms, tornado warning/watch, or severe and consistent rain occurs prior to the opening of the Market and there is reason to believe the threat will persist through much of the Market hours, the Market opening may be delayed, or cancelled altogether. If severe weather conditions develop after the Market has opened, customers, vendors and volunteers are expected to move to a safe place until the weather has passed. If the Market were to close or be delayed, we will notify vendors by text or email, and communications would go out on Facebook. In the event of a market cancellation, booth fees that have been paid in advance will be refunded. 




Vendors who violate any of these rules will receive a verbal warning. Repeat offenses will result in the vendor being suspended from the market- the length of the suspension will be up to the discretion of the market manager.


Vendor Application

By applying to become a vendor at The Bernice Garden, you are agreeing to abide by the rules mentioned above.

Booth/Business Name:

Contact Name:

Phone:

Email:

Vendor Type:

List of items to be sold:

Website and/or Social Media Handles


Payment Information

Pay With Cash:


Tues - Sun 11am - 4pm

ESSE Museum & Store

1510 Main Street

Little Rock, AR 72202


or


in person, day of the event.




Pay With Debit/Credit Card:

Sale Off
Vendor Booth Fee
$15.00
Sale Off
Vendor Booth Add-ons
$10.00

page last updated:8/1/22